Digital Secretary Service in Singapore

We believe in harnessing the full potential of technology to our advantage. With this philosophy in mind, our digital company secretary app is meticulously designed with some unique features to simplify your compliance requirements.

Discover our pocket-friendly digital company secretary plan tailored for SEMs and startups seeking effortless compliance. Achieve all your tasks on the go in just minutes with our convenient company secretary app.

Experience the future of company secretary services with HeySara today!

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Digital Secretarial Plan

Digital Corporate Secretarial Plan

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Appoint HeySara to be your Secretary in minutes


Migrate your company to us now!

How it works Go Digital with HeySara App

Here are some of the unique features of our Secretary App that
makes us standout against our competitors

Step 1

Request for Services Anytime, Anywhere

Using our Mobile App, you can submit a Corporate Request to us,
simply by using your mobile phone.
Step 2

Notification on Important Activities

Using our App, you will be kept informed of important activities and due dates
Step 3

Sign your documents electronically

Using our proprietary e-Sign technology, you can
Step 4

Your Documents are right in your pocket

With our App, you can have access on all your company profile information,
your Company Register and other Statutory documents right on your mobile phone.

watch our Incorporation Portalyour journey with us begins here!

Additional services you might need

Get your company registered, bank account opened along with all compliances sorted for the year ahead with the click of a button.

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Non-Share Related Changes

  • Appointment of company directors/ company secretary/auditors.


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Share Related Changes

  • Allotment of shares
  • Share transfer


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Annual Return Filing

  • Prepare audited annual financial statements (Additional Charges)
  • File annual returns with ACRA

$200/per Financial Year

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CorpPass Registration

$100 (one time fee)

why choose Us as your Company Secretary?

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100% Online

HeySara app eliminates the need for physical paperwork and manual processes. With “100% Digital” functionality, you can handle every aspect of your corporate secretarial needs online, streamlining operations and minimizing errors. With our Digital Corporate Secretarial Services, you’re ready for the dynamic landscape of modern business. Adapt, scale, and thrive without being held back by outdated practices.
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24/7 Cloud Access

Say goodbye to the limitations of traditional office hours. Embrace unparalleled freedom and efficiency as you tap into a world where corporate secretary services isn’t tethered by location. Whether you’re on a business trip, working from home, or need to address an urgent matter during off-hours, our
HeySara App ensures you have secure access to all your company’s essential data.

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No Hidden Charges

“No Hidden Charges” is more than a promise; it’s our commitment to ensuring your journey is smooth, straightforward, and cost-effective. you’ll experience complete clarity in pricing. What you see is what you get – a comprehensive, all-inclusive package designed to empower your corporate management without any surprise fees along the way.
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Digital Signature

Unlock a new era of authentication and approval with the power of digital signatures. No more printing, signing, and scanning documents. With HeySara app, you can affix your legally binding signature digitally, streamlining processes and eliminating unnecessary delays.
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Data Protection

Trust is the foundation of business, and data protection is our commitment to preserving it. HeySara app’s advanced data protection measures shield your sensitive corporate information from unauthorized access, breaches, and cyber threats, ensuring your data remains confidential and secure.
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Pocket Secretary Apps

Experience the power of streamlined workflows in the palm of your hand. Whether reviewing and signing documents, managing compliance tasks, or coordinating with your team, our HeySara Pocket Secretary App accelerates your processes, saving you time and boosting efficiency.

Want to migrate your secretary to us?

It just take few mins to fill in the file and we will handle everything for you.

More than a filing agent we are your lifetime business partner

You get a convenient platform forever and for free to store your business docs securely, find company data, and get advice whenever you need

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Organisation of Documents

All files and resolutions are organised and stored neatly for your ease of access via desktop or mobile device. Free to download and forward as and when required.
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Timely Reminders of deadlines

All deadlines are reflected on our app and you will receive notifications for any upcoming submissions that might have been overlooked.
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Adding in the human touch

Get a dedicated Company Secretary executive tagged to your company who would be well versed in all your company matters and would be drafting out any additional resolutions you might require. Call, WhatsApp or email them, whichever you prefer.
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24/7 round the clock open communication

You will be stuck from time to time as to how to complete certain filings or what steps to take for certain corporate actions to be performed. Send us inquiries via the app or through traditional modes of communication and our team will revert at their nearest availability.

Trusted by Heysara around the world

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Client referral rate
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Clients worldwide
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Client renewal rate
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Frequently Asked Questions

You get a convenient platform forever and for free to store your business docs securely, find company data, and get advice whenever you need

Company secretary (or corporate secretarial) is responsible for the administrative work of a company, ranging from reporting and updating of company information on ACRA to preparing the agenda for annual general meetings (AGMs) and recording minutes of the AGM.

Here are the corporate secretary’s roles and responsibilities:

  1. Updating and filing with ACRA
  2. Maintenance and upkeep of statutory registers
  3. Preparation of board meetings and AGMs
  4. Miscellaneous services like:
    • Reminders of filing deadlines
    • Ensure the safekeeping and proper use of the company seal
    • Monitoring shareholder register and movement of shareholders
    • Maintaining shareholder relations

Read moreHow to Choose a Company Secretary in Singapore?

A company secretary is an officer of a company who manages all the statutory requirements of a business and acts as an advisor to the directors and the shareholders of a company. 

A person should meet the following conditions to be appointed as a company secretary:

  • Should be a natural person,
  • Should be a resident of Singapore,
  • Should not have been debarred under section 155B from acting as secretary of the company,
  • Should not be a sole director of the company,
  • Should have the following qualifications:
    • For a private company, the individual need not be a professionally qualified secretary.
    • For a public company, the individual needs to be a professionally qualified secretary like a lawyer, accountant, or chartered secretary, or been a secretary of a public company for at least 3 years in the preceding 5 years.

A foreigner residing in Singapore can also be appointed as a company secretary, provided they have a valid work visa. The company would either need to sponsor an Employment Pass (EP) or an S Pass for the foreigner to work for them or hire an EnterPass holder for the position.

Every business entity, except for a Sole Proprietorship, Limited Partnership (LP), and Limited Liability Partnership (LLP), is required to appoint a corporate secretary in Singapore. Companies should also note that the position of a company secretary cannot be left vacant for more than 6 months.

Find out more on how to appoint a company secretary here.

The company secretary has to ensure that a company’s documentation, annual filing, and other statutory needs are in place. Their takes vary from company to company, but some of the basic ones include:

  • Maintaining and updating company registers
  • Preparing the books of accounts
  • Organizing the Annual General Meeting (AGM) and other board meetings
  • Making and circulating the minutes of the meetings (MOM)
  • Keeping the directors aware of the tasks they need to perform and the deadlines for the same
  • Filing the annual returns
  • Updating any changes in the company’s particulars on ACRA via BizFile
  • Updating company’s officers’ details on ACRA 
  • Making sure there is enough insurance cover for the company, office, directors, and other officers and staff. 
  • Corresponding with the shareholder and addressing their queries.

Today, the company secretary is supposed to do much more than what is mentioned in their contract. They are expected to act as an advisor to the management. And also, in case of any issues between the shareholders and the directors, resolve them. That’s why appointing an accomplished and qualified company secretary is a must. 

A good corporate secretary would always be proactive and keep themselves updated with all the new rules and regulations. They should be able to advise the management on matters related to human resources matters, bank loans, mergers and acquisitions, and if legally trained, on legal matters as well. 

It is also the secretary’s responsibility to be trustworthy and act in the best interest of the company. That is why it is crucial to select the best corpsec services provider there is. There shouldn’t be any conflict of interest and he/she shouldn’t make any illegal profits in the name of the company or by disclosing the company’s confidential details. 

There are a lot of vital statutory tasks that a company needs to do that can get overlooked when one is busy accomplishing their business priorities. The company secretary takes care of all these jobs and ensures the company doesn’t default on this front. The role of the corpsec in compliance is vital. For some, it might feel like a financial burden to hire another headcount, but it’s actually a long-term investment. ACRA too recognized the importance of hiring a corporate secretary and hence made it a mandate. They are ensuring that the companies stay compliant and safeguard the interests of the stakeholders of the company. Also, while the final responsibility for complying with legal obligations lies with the company directors, ACRA holds the company secretary equally responsible for non-compliance.

For SMEs, having an in-house company secretary can often be costly. And if your company isn’t large, the appointed person might not have enough secretarial tasks to fill their office hours. That’s where HeySara comes in. As a professional firm and one of the best rated corporate secretary services provider, outsourcing to us not only saves you time and money but also ensures that your secretarial needs are met efficiently.

Switching your company secretary to HeySara is a straightforward process. The best part? You won’t need to lift a finger! We handle the entire transfer seamlessly, understanding the essential role of a company secretary in your business.

Rest assured, we’ll contact your current secretarial provider, manage all document transfers, and complete the required paperwork on your behalf. Even if your former secretary doesn’t respond, we’ve got you covered. We’ll prepare the necessary removal documents for your signature, ensuring a smooth transition. So sit back and relax, knowing that HeySara confidently manages your corporate secretarial work.

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