Company Secretary Service in Singapore
Corporate Secretarial Plan (Digital)
- For businesses who are Digitally-savvy!
- Provision of a Named Secretary for your Company
- Maintaining of Company Register
- Preparation of AGM Documents when due
- Advisory on Corporate compliance matters
- System Reminder on your filing due dates.
Non-Share Related Changes $50 / Change
✔ Appointment of company directors/company
✔ Resignation of company directors/company/secretary/auditors
✔ Change in officer's particulars
✔ Change of company name
✔ Change of registered business address
✔ Change of financial year end
✔ Change of principal business activates (SSIC Codes)
Share Related Changes $100 ~ $200 / Change
✔ Allotment of shares
✔ Share transfer
Annual Return Filing $200 per Financial Year
CorpPass Registration $100 (one time fee)
Secretary Services Advantages
HOW IT WORKS
Go Digital with HeySara App
Using our Mobile App, you can submit a Corporate Request to us, simply by using your mobile phone.
- Sign-in to the APP securely from anywhere
- Create a Service Request with ease
- Check your current status
- View all your corporate details
Using our App, you will be kept informed of important activities and due dates
- Stay informed of the progress of submitted Service Requests
- Receive reminders for activities’ due dates
- Monitor your company’s deadline electronically remotely
Using our proprietary e-Sign technology, you can
- Get notified when resolutions or documents are ready to be signed
- Sign electronically at your own comfort and convenience
With our App, you can have access on all your company profile information, your Company Register and other Statutory documents right on your mobile phone.
Want to migrate your secretary to us?
It just take 3 mins to fill in the file and we will handle everything for you.
What is a qualified company Secretary?
Company secretary (or corporate secretarial) is responsible for the administrative work of a company, ranging from reporting and updating of company information on ACRA to preparing the agenda for annual general meetings (AGMs) and recording minutes of the AGM.
The responsibilities a corporate secretary undertakes include:
- Updating and filing with ACRA
- Maintenance and upkeep of statutory registers
- Preparation of board meetings and AGMs
- Miscellaneous services like:
- Reminders of filing deadlines
- Ensure the safekeeping and proper use of the company seal
- Monitoring shareholder register and movement of shareholders
- Maintaining shareholder relations
Who can be a Company Secretary?
A company secretary is an officer of a company who manages all the statutory requirements of a business and acts as an advisor to the directors and the shareholders of a company.
A person should meet the following conditions to be appointed as a company secretary:
- Should be a natural person,
- Should be a resident of Singapore,
- Should not have been debarred under section 155B from acting as secretary of the company,
- Should not be a sole director of the company,
- Should have the following qualifications:
- For a private company, the individual need not be a professionally qualified secretary.
- For a public company, the individual needs to be a professionally qualified secretary like a lawyer, accountant, or chartered secretary, or been a secretary of a public company for at least 3 years in the preceding 5 years.
A foreigner residing in Singapore can also be appointed as a company secretary, provided they have a valid work visa. The company would either need to sponsor an Employment Pass (EP) or an S Pass for the foreigner to work for them or hire an EnterPass holder for the position.
Every business entity, except for a Sole Proprietorship, Limited Partnership (LP), and Limited Liability Partnership (LLP), is required to appoint a corporate secretary in Singapore. Companies should also note that the position of a company secretary cannot be left vacant for more than 6 months.
What are the duties and responsibilities of the Company Secretary?
The company secretary has to ensure that a company’s documentation, annual filing, and other statutory needs are in place. Their takes vary from company to company, but some of the basic ones include:
- Maintaining and updating company registers
- Preparing the books of accounts
- Organizing the Annual General Meeting (AGM) and other board meetings
- Making and circulating the minutes of the meetings (MOM)
- Keeping the directors aware of the tasks they need to perform and the deadlines for the same
- Filing the annual returns
- Updating any changes in the company’s particulars on ACRA via BizFile
- Updating company’s officers’ details on ACRA
- Making sure there is enough insurance cover for the company, office, directors, and other officers and staff.
- Corresponding with the shareholder and addressing their queries.
Today, the company secretary is supposed to do much more than what is mentioned in their contract. They are expected to act as an advisor to the management. And also, in case of any issues between the shareholders and the directors, resolve them. That’s why appointing an accomplished and qualified company secretary is a must.
A good corporate secretary would always be proactive and keep themselves updated with all the new rules and regulations. They should be able to advise the management on matters related to human resources matters, bank loans, mergers and acquisitions, and if legally trained, on legal matters as well.
It is also the secretary’s responsibility to be trustworthy and act in the best interest of the company. There shouldn’t be any conflict of interest and he/she shouldn’t make any illegal profits in the name of the company or by disclosing the company’s confidential details.
Why is it a Requirement for Companies to Hire a Company Secretary?
Why outsource your corporate secretarial services?
Can I switch company secretary to Heysara?
To switch company secretary to HeySara is simple, And the best part, you don’t need to do a thing! We will make the transfer easy and hassle-free.
We will personally contact your current secretarial provider, take over all the documents, register and process the necessary paperwork for you.
In the even your former secretary do not respond, we will prepare the necessary removal documents for you to sign so that the changes can proceed smoothly. Either way, just sit back and relax, knowing your corporate secretarial work is in HeySara’s good hands.
Hey! I’m Sara.
I’m at your service. Ready to go?