Running a business is a big deal and involves numerous tasks, from managing staff, checking production, and marketing to the supply chain. If you are an employer in a company, you are legally obligated to pay your employees on time. Payroll errors can be costly, both in terms of time and money. Fortunately, there are several software systems available specifically designed to make payroll easier for small businesses.
Payroll software helps in calculating an employee’s pay, overtime, and other benefits. You can generate different payroll reports with customized details, which can help you with decision-making. Investing in cloud-based Payroll Software makes it very simple to use and deploy the software across your organization without any installation or configuration issues.
If you are not too keen on managing your payroll in-house, you can also consider outsourcing payroll management to agencies that use the most sophisticated software to manage every aspect of the payroll process.
Thinking of investing in payroll software or planning to change your current one, then you are at the right place. In this article, we will be deep-diving into the top 10 payroll software in Singapore:
Talenox
Talenox is a cloud-based Payroll software introduced by the company named TalenoxPayroll in the year 2014. Over the years, it has received many accolades, like being nominated as the best Payroll Software by HRM Asian. Also, they have partnered with the top leading banks in Asia to make the payroll process easy and smooth.
How does it work?
Talenox’s simple user interface allows users to quickly calculate the employee’s salary, leaves, and overtime. The software supports several functions, such as creating and importing a spreadsheet, one-click payments to banks, and automatically emailing the paychecks after confirming a payroll batch. It allows the user to view and edit information about the company and employees anytime and from any central dashboard.
Benefits:
- It is always upgrading with new features, the country’s tax rules, labour laws, and regulations.
- No training is required as it is a self-service payroll software that comes along with messaging support and a quick response rate.
- You get both the free and the paid software to choose from as per your requirements.
Info-Tech
Info-Tech is a fully integrated high-tech payroll software. Along with it, it provides the services like mobile attendance, e-leave, e-claim, e- appraisal, and employee self-service portal.
How does it work?
Like other payroll software, this one also stores all the data of your employees along with their facial recognition. Little training is required to familiarize yourself with the user interface and options available.
Benefits:
- Every employee can easily access it through the mobile app, along with facial recognition.
- It gives live notifications of leave alerts.
- This software supports disaster recovery, so your data will be fully secured even after any cyber-attack.
HReasily
HReasily is a global provider of cloud software for small businesses that easily offers payroll, HR, and time-tracking tools that are easy to use and affordable. As the name suggests, HResaily is a software that reduces the effort of HR personnel of any company by automating most of the operational tasks such as payroll, staff management, claims, leave, time & attendance, and benefits so that they can focus on other important services.
How does it work?
The easy-to-use interface is easily accessible to any individual. After installing the software, you need to follow certain steps such as logging in, setting up the company’s payroll system, filling in employees’ details like their job post and salary, and then running payroll. Once the payroll is paid, you can also download the payslip of an individual employee or all at one go.
Benefits:
- Their facial recognition software helps quicker clock in and out for everybody in the office.
- It comes with an automated chat support feature, and its helpful and friendly staff are always happy to resolve your queries.
SimplePay
SimplePay is an easy-to-use online payroll system. It was founded in 2009 and today caters to more than 21,000 companies globally. They have a presence in South Africa, Singapore, Ireland, and Hong Kong and looking to expand in more countries.
How does it work?
This software provides you with a 30-day free trial in which you will be given access to create a dummy account to understand how the software works. It is advisable to fill inaccurate details of your company and the employees to learn how to work with payrolls and tax systems.
Benefits:
- The system will always remind you whenever your submissions are due and will prevent you from late submission.
- All the statutory deductions, such as Tax, CPF, and SDL, are calculated automatically.
- No prior knowledge or experience of payroll legislation is required.
Payday
Payday is a prime, professional, and leading payroll software used by different types of businesses, such as small-scale, mid-cap, and big companies, to outsource their payroll process. It digitizes all required HR processes on one platform and makes it a self-service portal for your employee. All the information is easily available on the cloud, so anyone can access it easily by logging in from any browser. An employee can apply for leave, submit claims, or download the payslip once it is approved by the admin section.
How does it work?
As it is an outsourcing platform, the professionals will do the work for you and will provide you with a regular reminders of your payments. All you need to do is to register in the software and fill in the required details. The company takes full responsibility for keeping your data secure and safe.
Benefits:
- They have 15 years of experience in the HR industry with certified HRs helping businesses to grow exponentially.
- All you need to do is, provide employee details and let the software take over to manage the payroll while you focus on other business tasks.
ADP
ADP is a global leader in Human Capital Management, providing services in more than 140 countries around the world. It provides a robust and scalable payroll-centred solution to its clients. This software has 6 versions with different price plans and services:
- ADP Vista (for organizations of all sizes),
- ADP iHCM (for organizations with 50-999 employees)
- ADP Clergy (for an organization with up to 1000 employees per country),
- ADP Global View Payroll (for organizations with up to 1000+ employees in at least one country),
- ADP Global Payroll (for organizations with up to 1000+ employees in at least one country)
- ADP Enterprise eTime (for cloud-based workforce management).
How does it work?
Once your data is uploaded, it’s very easy to process payroll. You just need to follow a few steps, and in each step, you will be given the option to edit or change pre-populated data such as employee name, hours worked, leave, and attendance. Once you are fine with it, you can proceed further. If you ever get stuck at any point, you can seek help from their HR help section.
Benefits:
- The software can be easily integrated with other software and systems.
- Users can access global workforce data for analysis and reporting.
- Helps companies stay compliant with regulations in Singapore and global markets.
JustLogin
JustLogin is a fully integrated HR software in Singapore that helps businesses in saving money, time, and effort by making HR management simple. The modules they offer are:
- Payroll: for payroll contribution and calculation.
- Attendance: for employee attendance and overtime.
- People: that manage employee databases.
- Expense: for expense claims management.
- Leave: for employees’ leave management.
How does it work?
The software is compatible with different devices, such as mobile phones and biometric e-clock attendance devices. To register the attendance, employees just have to click a selfie. To run payroll, key in all the reimbursements and deductions and hit submit. Verify that all values are correct and when you are satisfied, just click approve. Your employees will automatically be notified about the new payslip. At the end of each month, you can also generate and submit the IR8A, CPF file, and other relevant documents with one simple click.
Benefits:
- The software provides a 14-day free trial to be familiar with its operation and management.
- Customized and multiple payroll schedules can be made for both monthly and fortnightly pay runs.
- Integrate and auto-sync data with other software and systems like Xero, QuickBooks, and Reap.
- They are a pre-approved vendor under SMEs Go Digital Programme.
KeyPay
KeyPay is an accessible and secure payroll software launched in the year 2010 in Sydney. The software offers unparalleled levels of automation. This all-in-one system is fast and secure and can perform several tasks, such as rostering, timesheets, and payroll. It’s specially designed for accounting and payroll outsourcing providers.
How does it work?
The working procedure of the payroll system is the same as the other software. KeyPay makes sure to eliminate all e-mail communication by allowing the company’s staff to interact through the software or the app itself.
Benefits:
- Employee self-service app, known as WorkZone, helps in calculating the number of working hours of every individual along with their attendance and salary amount.
- Automated Pay runs after a quick one-time configuration.
- It can be integrated with accounting software like Xero.
Swingvy
Swingvy is an all-in-one cloud-based HR software with the motive to share information and connect people. The software offers features such as Payroll, HR hub, Leave, Time, and Claims. You can run payroll with lightning-fast speed using this system. The software automatically calculates CPF, CDAC, MBMF, SINDA, ECF, and SDL.
How does it work?
It takes an average of just 10 minutes to run the payroll on Swingvy. With the revert payroll feature, you can cancel any payroll if done by mistake.
Benefits:
- The mobile app is intuitive and has a simple user interface, and is easy to navigable.
- It can update employee pay details directly on the system.
- This software allows you to do payroll more than once a month with multiple user access.
Singroll
Singroll is an HR and payroll software company that offers all-in-one cloud-based payroll software for free. HR software makes it easy to manage employees, leave, claims, attendance, pay calculator, and payslip in one platform. It also allows connection with key banks for easy payments. Singroll is also available on mobile to perform HR activities on the move. It is compliant with the regulation set by government agencies.
How does it work?
Singroll ensures that the companies are compliant and meet all the statutory requirements laid down by various Singapore government agencies. Simply register and get going. You can process payroll, get itemized payslips, and compute and submit CPF and IR8A through any device.
Benefits:
- Despite being completely free software, the company provides numerous features such as payroll processing, recruitment and leave management, training and certification module, staff advances and loan tabulation, meeting and scheduling calendar systems, company announcements, work permit management, and more.
- Singroll is a proud partner of Peppol e-invoicing. Peppol is a nationwide e-invoicing network launched by IMDA to digitize manual invoicing.
Bonus: Xero
Xero is a beautifully designed accounting software for small businesses and their advisors. If you own a local business and want to focus on growing it by getting rid of all the hassles of managing payroll and accounting, then this software is definitely for you. It helps users to check their cash flow in real-time with online accounting, invoicing, payroll, billing & banking.
How does it work?
Xero works on a simple and user-friendly interface that takes very little time to learn without any training. The software is specially designed for small business owners who can perform their payroll process with a click of a button. By using Xero, you will be able to offer more time to your business and do not need to worry about your payments.
Benefits:
- It offers you to choose how often employees are to be paid – weekly, monthly, or twice a month.
- At the time of payroll, any employee can claim reimbursement of any expenses, and they will get encrypted payslips.
- The unlimited user feature allows any team member, whether it is the bookkeeper, accountant, or any other authorised member, to view the payroll information.
With the advancement and ease of availability of technology, it is imperative for a business to embrace it. Investing in good software or outsourcing some of your business functions would help a company both in the short and long term.
A business needs to have an efficient payroll system software to calculate their employees’ pay and benefits. These tools will ensure quick and accurate payments of salaries, taxes, penalties, etc. The Payroll software helps the company in managing time and improve productivity.
