Coporate Secretarial Services in Singapore
HeySara provides professional corporate secretarial services in Singapore to ensure companies meet ACRA statutory requirements. Services include maintenance of statutory registers, preparation of board resolutions, annual return filings, compliance tracking, and advisory support. Our focus is on accuracy, timeliness, and ongoing governance support.
Corporate Secretarial Services — Quick Facts
- Mandatory by law: Required for all Singapore companies under the Companies Act
- Appointment deadline: Within 6 months of incorporation
- Regulator: Accounting and Corporate Regulatory Authority (ACRA)
- Core role: Maintain statutory compliance and company records
- Common filings: Annual Return, officer updates, share changes
Why Do You Need Hire A Company Secretary?
Under Section 171 of the Companies Act every company incorporated in Singapore is required to appoint a qualified corporate secretary and maintain ongoing corporate secretarial compliance.
Corporate secretarial services are therefore required for:
- Newly incorporated Singapore companies
- Small and medium enterprises without an in-house corporate secretary
- Foreign-owned companies that appoint nominee directors
- Companies undergoing changes in directors, shareholders, or share capital
- Businesses preparing for audits, fundraising, restructuring, or company closure
If your company is registered with ACRA, corporate secretarial compliance is a statutory obligation and must be maintained at all times.
Who can be a Company Secretary in Singapore?
According to the Companies Act, a Singapore company secretary is required to fulfill the following criteria:
Proficiency in Singapore Company Law
Singapore Residency Requirement
Local Residency in Singapore
Statutory Duties of a Corporate Secretary
1
Filings with the Accounting and Corporate Regulatory Authority (ACRA)
- Filing notices of appointment, removal, and resignation of various company officers such as directors, CEOs, company secretary or auditors
- Preparing and filing annual return filings
- Filing changes in company related information such as Company Name, Nature of Business, Financial Year-end, etc.
- Filing changes in share related transactions such as increase in Share Capital, Share Transfers, Capital Reduction, etc
- Filling changes of company officer particulars such as their name, address, contact numbers, etc
2
Maintaining statutory registers
- Register of Substantial Shareholders
- Register of Company Charges
- Register of Directors, Secretaries, CEOs and Auditors
- Register of Nominee Directors
- Register of Directors’ Interests in Shares and Debentures
- Register of Registrable Controllers
- Register of Nominee Shareholders
- Register of Debenture Holders
- Minutes book
3
Board meetings
- Advise directors on the issues to be discussed in the meeting
- Prepare and distribute the necessary and documents
- Attend meeting and record meeting minutes
- Prepare board resolutions and certify copies of minutes
4
Annual general meetings (AGM) or Extraordinary General Meeting (EGM)
- Prepare and issue meeting notices to shareholders
- Prepare meeting agendas
- Prepare and distribute financial reports
- Ensure that voting is carried out properly
5
Other duties
- To be appointed as the Named Secretary of the company with ACRA.
- Conduct regular due diligence and KYC exercise on the company officers.
- Assist in the maintenance or administration of the Company Corporate Pass (CorpPass) Account.
- Assist in the registration of Company Data Protection Officer (DPO)
- Provide regular advisory on compliance matters to the Board of Directors.
- Ensure the safe custody and proper use of the company seal
- Handle the correspondence between the shareholders and the company
- Remind the directors to carry out their statutory duties in a timely manner.
Corporate Secretarial Plans Overview
For a detailed quotation and service scope, please request a consultation with our corporate secretarial team.
DIGITAL
PLUS
PRIME
Annual Return Filing
- +$200
- +$60
- Included
- Mobile app to raise service request
- General Email & General WhatsApp for Enquiries
- Private WhatsApp & phone calls
- WeChat support
Account Management
- Competency level of Secretary Staff
- Dedicated Client Account Manager
- Annual CorpPass Administration
- Junior – Mid
- Mid – Senior
- Senior
Document Signatory
- e-Signature (via our Secretary App or Hello-Sign)
- Traditional paper-based Signature
Service Level Agreement
- Extended support hours
- Priority response time
Other Benefits
- Free Office Lounge Usage
What’s Included in HeySara’s Corporate Secretarial Services
- Appointment of qualified corporate secretary
- Maintenance of statutory registers
- Annual Return filing with ACRA
- AGM preparation support (if applicable)
- Drafting standard board and shareholder resolutions
- Compliance reminders and deadline monitoring
What’s Not Included
The following services are not included in the standard corporate secretarial package and may be billed separately:
- Ad-hoc BizFile filings outside annual compliance
- Changes to shareholding or share capital
- Director or shareholder disputes
- Strike-off, liquidation, or restructuring services
- Legal or tax advisory services
Why Choose HeySara for Corporate Secretarial Services?
HeySara supports Singapore businesses with compliance-first corporate secretarial services designed for clarity and reliability.
Licensed filing agent registered with ACRA
Experienced corporate secretaries familiar with SMEs and foreign-owned companies
Transparent scope with no hidden compliance gaps
Integrated support with incorporation, accounting, and tax services
Our approach prioritises regulatory accuracy over aggressive upselling.
Related Corporate Services: Singapore Company Incorporation | Accounting & Tax
You get a convenient platform forever and for free to store your business docs securely, find company data, and get advice whenever you need
Organisation of Documents
Timely Reminders of deadlines
Adding in the human touch
24/7 round the clock open communication
Corporate Secretarial Services FAQs
Yes. Under Section 171 of the Companies Act, every Singapore-incorporated company must appoint a company secretary within 6 months of incorporation. The role is mandatory and ongoing, not optional.
A company secretary ensures the company complies with statutory requirements, including:
- Maintaining statutory registers
- Filing annual returns with ACRA
- Preparing board resolutions and AGM documentation
- Advising directors on compliance obligations under Singapore law
They act as the company’s primary compliance officer.
A company secretary must:
- A resident in Singapore
- Possess the necessary knowledge and experience to discharge the role
- Be appointed by the directors
For private companies, formal qualifications are not mandated, but competency is required.
For a public company, the secretary must meet stricter requirements under the Companies Act and must be professionally qualified, such as:
- A member of the Chartered Secretaries Institute of Singapore (CSIS)
- A Chartered Accountant (CA Singapore)
- A qualified lawyer in Singapore
- Any other person approved by the Registrar
The following cannot act as a company secretary:
- A sole director of the company
- An undischarged bankrupt
- A person disqualified from acting as a director
- Anyone that is not resident in Singapore
Only if the company has more than one director.
A sole director cannot also act as the company secretary under Singapore law.
For more infomation about Nominee Director, read here.
Failure to appoint or maintain a qualified company secretary may result in:
- ACRA penalties and fines
- Compliance breaches recorded against the company
- Increased risk of director liability
Non-compliance can affect audits, bank accounts, and future corporate actions.
Yes. Even dormant companies must:
- Maintain statutory records
- Appoint a company secretary
- Fulfil minimum ACRA filing requirements
Dormant status does not remove compliance obligations.
A company should consider changing its secretary if:
- The secretary resigns or becomes unqualified
- There is poor compliance tracking or missed filings
- The company undergoes restructuring, fundraising, or ownership changes
A replacement must be appointed immediately to avoid non-compliance.
Yes. Most SMEs and foreign-owned companies outsource corporate secretarial services to:
- Ensure professional compliance
- Reduce internal administrative burden
- Access experienced ACRA-registered filing agents
Outsourcing is common and fully recognised under Singapore law.
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